Geneva Township Regular Meeting, Dec. 10^th, 2008.

Trustees returned from Executive Session from the previous meeting. The meeting was called to order by Chairman Mills at 7:30 pm. Those present were Mr. Mills, Mr. Pruden, Mr. Russell and Fiscal Officer Long. Minutes from the Special and Regular meeting of Nov. 12^th, 2008 were approved on a motion by Mr. Pruden and a second by Mr. Russell. Bills in the amount of $38,692.04 covered by warrant numbers 13120-13180 were approved on a motion by Mr. Pruden, seconded by Mr. Russell.

Mr. Russell gave the Fire Dept. report. He indicated that the Training Center on Austin Rd. is very near completion, he also indicated Mr. Mills will be retiring on January 1^st, 2009 from the Fire Dept.

Mr. Cerjan gave the Zoning Dept. report. He indicated no permits had been issued. We issued only 12 for the year. 2006 there were 37 and 2007 there were 32. He indicated that American Scrap was moving to Walter Main Rd., he also had approached Mr. Iapola in respect to problems on his property, he is seeking an address for his daughter whose name the property is in. He is trying to identify where she lives and get the right address.

Mr. Pruden pointed out that the Perkin’s property on West Ave. had several cars there. Mr. Cerjan will look into that. Mr. Ed Andrus approached the Township Trustees indicating that he was going to file a petition for Annexation of 16 acres adjacent to his property to expand an RV park.

Mr. Schupska gave the road dept. report. He indicated that we had been doing some ditching as well as snow plowing. A catch basin top was stolen, it has been replaced. We have also replaced several mailboxes. All of our trucks have recently been serviced.

A meeting with the County Engineer in respect to Barnum Rd. took place. The County Engineer would like to raise the bottom of the hill by 6 foot. They will reconfigure the specifications, those specs will be put out to bid.Mr. Russell made a motion, Mr. Pruden seconded putting those specifications out to bid when they are received.

Mr. Schupska also indicated if we could get into the ditching program with the County, there are a number of areas, 2 in particular, the Sears property on Austin Rd. needs some ditch work done as well as Wheeler Creek before we move forward with the Issue 1 Project paving the south end of Wheeler Creek.

Mr. Mills and Mr. Russell will go to the County on Monday, Dec. 15^th, 2008 to sign the mileage report. It was reported the trees had been removed by Brobst on Wheeler Creek and W. Maple.

It was reported that 2 of the township trucks participated in the Annual Christmas Parade on Dec. 5^th, also the Christmas Party at the Township Hall will be scheduled for Dec. 24^th at noon. Several problems with the exit light as well as some of the outside lights have been reported. Mr. Todd Meanough with 3T Electrical will be taking care of those, he will also replace a fluorescent light within the truck bay.

On a motion by Mr. Pruden, seconded by Mr. Russell unanimously approved a bonus of $300 for our road dept.

Mr. Long covered the recent Audit Management letter, there were 2 items that were indicated in that. One was in respect to the signing of minutes which will be taken care of , the other was in respect to the reimbursement policy to elected officials. Mr. Long will confer with an attorney in order to create the necessary resolution and clarify that particular area, however House Bill 458, which was recently passed should help to clarify that area. A motion was made by Mr. Russell, seconded by Mr. Pruden to engage an attorney to respond to this particular item with a maximum $1000.

Resolution number 2008-09 was passed on a motion by Mr. Mills, seconded by Mr.Russell. Role call resulted in Mr. Mills – yes, Mr. Pruden – yes, Mr. Russell – yes. This is a Resolution in respect to the loan for the Wheeler Creek project.

Mr. Russell made the motion, Mr. Pruden seconded the scheduling of the Organizational Meeting on Dec. 26^th, 2008 at 9 am at the Township Hall. On a motion by Mr. Mills, seconded by Mr. Pruden to forward a letter to Columbus in respect to keeping Lake Rd. where it is.

 Mr. Russell will forward a letter to Waste Management in respect to their plan for expansion, the letter will go to the Ashtabula County Prosecutor as to what conditions can be put on lifting the covenant , after those answers we will sit down with the Landfill and negotiate. On a motion by Mr. Russell, a second by Mr. Pruden to appoint Tim Mills and Tony Long to negotiate the issues with Waste Management.  Primarily those issues will have to do with the lifting of the covenant and the road vacating.

Mr. Long reported that our 2008 expenses and revenues should be very close to budget as projected, the one area as a result of the economic conditions were the Investment Income is down from the projections.

Mr. Pruden reported that the County Township Association will hold elections at it’s next meeting. He also reported the Citizen of the Year for 2008 was MaryKay Gersin.

There being no further business, Mr. Russell made the motion, Mr. Pruden seconded returning to Executive Session to discuss litigation at 8:38 pm.

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